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From kickoff to live in about 30 days.

Creating your organization takes a few minutes. Going live follows a plan built for your services and your specialty, with an owner and a date on every step, and steps that check themselves off as setup is done.

The go-live plan

These are the steps a full-cycle organization sees, with the day each is due after kickoff. Choose fewer services and the plan has fewer steps.

  1. Days 0 to 1

    Kickoff

    • Kickoff call and plan review
      Together
    • Sign the business associate agreement
      You

  2. Days 3 to 5

    Your organization

    • Legal name, billing NPI, tax ID and address
      You
    • CLIA certificateLabsYou
    • Choose your services
      You
    • List the payers you bill
      You

  3. Days 7 to 10

    Data and connections

    • Charge master, providers and team access
      You
    • Fee schedules and payer contracts
      You
    • Connect your EMR, EHR, LIS and billing system, whichever you run
      Together
    • Eligibility checks and clearinghouse enrollment
      G3Flow

  4. Days 14 to 21

    Payments and testing

    • ERAs delivered to G3 Flow, and ERA enrollment with each payer
      G3Flow
    • EFT enrollment and your bank deposit feed
      You
    • Open AR brought over from your current system
      Together
    • Test claims accepted by the clearinghouse
      G3Flow

  5. Day 30

    Go live

    • A parallel run, reconciled against your current billing
      Together
    • Go live
      G3Flow

Youyour teamG3Flowour teamTogetherboth, on a call or a shared task

G3 Flow’s Go-live screen: two customers’ plans with kickoff and target dates, progress bars and next steps, above the first steps of one plan. G3 Flow’s Go-live screen: two customers’ plans with kickoff and target dates, progress bars and next steps, above the first steps of one plan.
The plan, inside G3 Flow. Every organization going live, how far along it is, its next step and anything overdue. Steps tied to setup check themselves off when the setup is done.

What you bring, and what we do.

Bring these to kickoff

  • Your organization’s details: legal name, billing NPI, tax ID and address, and a CLIA certificate for labs
  • The payers you bill, with your contracts and fee schedules
  • Your charge master, or a list of your services and prices
  • Your providers, with their licenses and payer enrollments
  • An aging report from your current billing system, as CSV or Excel
  • The systems you run, whatever they are: we’ll find the best way to connect each one
  • Who on your team does what, so each person gets the right access

What the G3Flow team does

  • Every connection mapped and tested, through a standard, a file, the API or your system’s screens
  • Clearinghouse enrollment and test claims until they’re accepted
  • Eligibility checks, connected and tested against your payers
  • ERA delivery and enrollment with each payer, so remittances arrive on their own
  • Your plan, kept current as steps finish, with every date in front of you
  • Manual work in the meantime, wherever a connection isn’t live yet
  • Go-live, once the parallel run reconciles

No blind cutover.

You keep your current billing running until G3 Flow’s numbers match it.

Billing starts before everything is connected

Where a system isn’t connected yet, the G3Flow team does that work by hand, on a deadline: eligibility within a day, claim uploads within a day, EOB keying within two. Each task applies its result exactly as the connection would.

Your open AR comes with you

Upload an aging report from your current system. G3 Flow previews the mapping, validates every row without changing anything, then brings over patients, coverage, opening balances and unapplied cash, once.

A parallel run you can check

Both systems run side by side, and later agings are compared with the old system’s until they agree.

Add services whenever you like

Add a service after you’re live and your plan gains the steps it needs, due no sooner than a week out.

Create your organization in four steps.

  1. Create your organization

    Your organization’s name and type, your details, and the business associate agreement.

  2. Confirm your email

    We email a link to your work address. It works once, within 48 hours.

  3. Turn on two-step verification

    Sign in, scan a QR code with your authenticator app, and save your recovery codes.

  4. Follow your go-live plan

    It’s waiting when you sign in, with your first steps due this week.

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Ready to plan your go-live?

New organizations join G3 Flow by invitation. Tell us about yours and we’ll set up the plan with you.

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